Kingston Council Awards Security Guarding Contract to Named Bidder

Kingston Council has awarded a contract for security guarding to ensure the continuity of this essential service, mitigating the risk of a break in the provision of these critical services. The Corporate and Resources Committee delegated authority to the Executive Director of Place to endorse the award at a meeting on Tuesday 30 September 2025.

The contract for the provision of these services ends on 30 November 2025, prompting a procurement process to secure appropriately skilled and experienced providers.

Following the tender submission deadline, five compliant tenders were received for the security guarding contract. The tenders were evaluated based on quality (60%) and price (40%).

The committee delegated authority to the Executive Director of Place to endorse the award of the Security Guarding Services Contract to the named bidder in Exempt Annex 1. The contract period is for 3 years with a possible extension of a further 2 years, for a maximum contract value of £1,836,802 ex. VAT, £2,204,162 inc. VAT.

The agenda for the meeting shows that the decision was made during a meeting of the Corporate and Resources Committee.

The available annual budget for the delivery of the services is £1,079,500. The annual combined cost for both contracts remains within the available budget.

An urgent decision was taken under Procedure Rule 30 in relation to the Manned Guarding Contract Procurement Strategy. The Executive Director Place, in consultation with the Executive Director of Corporate Services and S151 Officer and the Co-Chairs of Corporate and Resources Committee, approved the Gateway One Procurement Strategy for the contract, to be commenced from 1 December 2025 for 5 years, including a potential 2-year extension. The Procurement Strategy will be offered as two lots to the market with the ability for one service provider to be awarded both lots.

The urgent decision was needed because a delay in the upgrade and relocation of the CCTV control centre and infrastructure development caused by the withdrawal of BT as the main fibre provider for the CCTV meant that the scope of services could not be concluded in sufficient time for the procurement strategy to be considered within the reporting deadlines for the previous meeting of this Committee.